Top 26 Sap Payroll Interview Questions You Must Prepare 02.Mar.2024

The two main categories of wage types are primary or dialog wage type and secondary or technical wage type.

The transaction code to access the payroll control record is PE03.

The standard system contains the TARIF feature, which takes the default values from the pay scale type and pay scale area assigned to the personnel area.

payroll control record is a control indicator that controls individual stages of a payroll. It defines the current payroll period and payroll past for retroactive accounting.

The ABKRS feature delivers a default value for the payroll area in the Organizational Assignment Infotype (IT 0001).

Payroll periods are generated for every combination of period parameter and date modifier that are assigned to a payroll area. These are always defined within a specified time interval.

The employee subgroup grouping for personnel calculation rule is defined as a division of employee subgroups, and for these subgroups the same personnel calculation rules are defined for payroll accounting and evaluation in payroll.

Date modifiers are used to define several payment dates for various payroll areas for which the same period parameter is assigned.

The following table shows the various date modifiers:

Date Modifier Description

  1. Payment date on 1st day of the month
  2. Payment date on 15th day of the month
  3. Payment date on 25th day of the month

Following are the steps required to create a Payroll Results Infotype:

  1. Define the evaluation wage types
  2. Set up the Payroll Infotype Assignment, which is used to write the payroll data automatically
  3. Assign the evaluation wage types to one or more wage types from the payroll results
  4. Assign the evaluation wage types to Payroll Results Infotype

The matchcode W is used as a tool in the SAP R/3 system for locating the field values corresponding to the selected items.

The payroll control record allows you to manage payroll runs, such as payroll period, payroll status, and earliest retroactive accounting period.

The pay scale areas represent the geographical regions to which a pay scale or Collective Agreement Provision applies.

The wage types are used to assign the payments and deductions in the employee's payroll. It is also used to control the payroll program.

The following steps are required to post payroll results to accounts:

  • Define symbolic accounts
  • Define posting characteristics of wage types
  • Maintain posting date for payroll periods
  • Assign balance sheet accounts
  • Assign expense accounts

The purpose of using the payroll control record is given as follows:

  • Defines the past payroll for retroactive accounting
  • Locks the master data and the time data to prevent changes being made during the execution of the payroll

The key features in a Payroll Status Infotype (IT-0G03), which is maintained by the system automatically, are as follows:

  • Earliest personnel retroactive accounting date
  • Payroll period

The pay scale structure comprises the following four elements:

  • Pay scale type
  • Pay scale area
  • Pay scale group
  • Pay scale level

The payroll area fulfills the following two functions that are necessary for a payroll:

  • Groups the personnel numbers together, which are to be processed on the same date.
  • Determines the exact payroll period.

The remuneration for the work done by the individuals is calculated in payroll. In other words, payroll is an umbrella term for a variety of work processes, such as the creation of payroll results and remuneration statements, bank transfers, and payments by check.

In SAP payroll, the period parameter specifies the time period for which salary is calculated, such as monthly, bi-monthly, weekly, or annually.

Yes, payroll results can be evaluated using the SAP query and the Ad-hoc query, Several Infotypes are available to evaluate the payroll results that are activated by using the additional wage types. The required data from the payroll results is available in the logical database PNP.

The pay scale group schedules the job evaluations and indirect evaluations. The pay scale groups are divided into pay scale levels, which are used to define the level of jobs.

When you set the payroll status to Released for Payroll, the following functions are performed:

  • Locking of the master data records
  • Increase in payroll period by one
  • Increase in payroll run number by one

Following are the composite roles available in payroll:

  • Payroll Manager:
  1. Displays HCM (HR) Master Data and personnel file
  2. Displays remuneration statement, payroll account, and payroll journal
  • Payroll Process Administrator:
  1. Performs time evaluation and runs payroll
  2. Creates remuneration statements
  3. Creates files for wage and salary payments
  4. Posts payroll results to accounts
  • Payroll Administrator:
  1. Maintains HCM (HR) Master Data & Time Management data
  2. Simulates payroll
  3. Checks remuneration statement and payroll accounts for individual employees

The primary or dialog wage types are defined based on the requirement of the organization. They are the standard wage types defined by SAP and start with a number, such as 1012.

The pay scale types are two-character keys defined for each region.