Top 50 Sap Hr Interview Questions You Must Prepare 04.Dec.2023

The Applicant Structure is used to assign an applicant to an applicant group and an applicant range.

If you only need to create one root object, it's simpler to do it manuallly in all three systems. Don't forget to check the range number in all the systems, though.

The Recruitment IMG falls into eight main areas, which are given as following:

  1. Basic Settings
  2. Workforce Requirements and Advertising
  3. Applicant Administration
  4. Applicant Selection
  5. Dialog Controls
  6. Authorization Management
  7. Easy Web Transactions
  8. Employee Self Service

To restrict access to Personnel administration based on PA/PSA.

The employee subgroup grouping for daily work schedules groups other employee subgroups and creates their work schedules on the same rule.

The Infotypes used to create a position are given as follows:
1. Object Infotype
2. Relationship to organizational unit
3. Relationship to describing job
4. Description Infotype
5. Department/Staff Infotype

The purpose of assigning a daily work schedule class is that it is used in a counting rule.

In IMG, the Mandatory Activities are the activities for which SAP cannot deliver the default settings.

The two methods to record actual times of an employee are Time Events and Attendances (actual hours)

The two level of data entry concept in recruitment are given as follows:

  •  Entry of basic data entry
  •  Entry of additional data

You need to create User Groups and Infosets before you create any queries.

Infogroups are defined as a table of Infotypes. They are used in personnel actions to define a set of sequential Infotypes that you use while performing an action.

The fields of an organizational assignment, such as edit and sort names to create a 14 character field that is known as organizational key. In HCM module, the organizational key is used as a part of authorization check and using it you can revise the authorization checks.

The purpose of using the payroll control record is given as follows:

  •  Defines the past payroll for retroactive accounting
  •  Locks the master data and the time data to prevent changes being made during the execution of the payroll

Some examples of the wage types created in IT 0014 are given as follows:

  • Statutory deductions, such as Employee Provident Fund and Employee State Insurance
  • Taxes, such as income tax and professional tax

Integration between Personnel Development and Recruitment can be maintained by activating the qualifications integration switch in Customizing for Personnel Development.

Management of job posting is defined as an implementation of a strategy to attract the candidates to the organization in general or for a particular job search in talent pools and publications.

PA40 is the transaction code for creating personnel actions.

A data structure can be a field definition, table structure, and file structure. These data structures are client independent.

The SCHKZ feature of SAP is used to assign a planned working time to an employee for the first time. It is also used to generate the default work schedule, which is based on the allocation of the assignments to the employees of an organization.

Recording of actual times are referred to as positive time evaluation. It is used to record actual working times, absences, clock-in time, and clock-out time.

The V_t528a table contains the Infotype characteristics.

Dynamic actions are used to control the initiation of an Infotype. If the modification of an Infotype affects others, then the system automatically calls another Infotype for the processing.

The PLOGI ADAYS authorization switch is used to extend the validity period of the structural profile. The default value of the PLOGI ADAYS switch is blank.

Employee subgroup grouping is used to perform the following tasks for PCR:

  • Treats the employees differently in payroll
  • Differentiates the hourly paid employees from salaried employees whose salaries are based on their HCM Master Data

In a counting rule, the quota multiplier is a percentage value that is used to calculate the payroll hours from the attendance or absences hours. An enterprise can define their own quota multiplier for the hours and days.

E-Recruiting has a predefined set of roles. Each of these roles has its own authorization profile and maintenance.

ALE performs the following functions:

  •  Distributes data, master data, and transaction data across different systems
  •  Refers to an enterprise structure, which is the combination of centralized and decentralized tasks
  •  Provides support for the implementation and operation of distributed SAP applications
  •  Exchanges data using Intermediate Documents (IDocs)

A company code is a unique four-character alphanumeric code that represents a legally independent enterprise.

HCM master data is the data related to employees that remains constant. Following are some of the examples of the HCM master data:

  •  Contact number
  •  Name
  •  Address
  •  Bank details
  •  Social insurance number
  •  Health insurance fund

Following are the posting processes:

  •  Creating documents
  •  Releasing documents
  •  Checking completeness

Following are the important structures in HR:

  •  Enterprise
  •  Personnel
  •  Organization
  •  Pay scale
  •  Wage type

The time constraint classes are numbers (usually ranges from 0-9) that are used to prevent collision or overlapping between Time Management Infotypes.

Permissibility Check for wage type is a tool for configuring wage types. It is performed for each of the following:

  • Infotype
  • Personnel subarea
  • Employee subgroup

Object represents each and every Information class in an organizational plan.

The number of read accesses to permit a specific object is used to determine the performance of the structural authorization. The access time depends on the number of different object types with different evaluation paths that are contained within a profile.

The PA30 transaction code is used to maintain the HR Master Data.

Payroll periods are generated for every combination of period parameter and date modifier that are assigned to a payroll area. These are always defined within a specified time interval.

Classifying the applicants according to their hierarchical or functional criteria are defined as applicant range. The hierarchical classification can be classified as executive employees and salaried employees; whereas, functional classification includes corporate management, administration, and production.

The CATS is a type of time sheet, which is used to enter the time into a SAP system and can be processed for a payroll.

The Organization Management module has the following characteristics:

  •  Uses flow
  •  Uses relationships between objects
  •  Creates additional characteristics for objects

A matrix organization contains at least one position that should report to more than one superior; whereas, in a hierarchical organization, all the positions report to the top positions.

A program contains the general process control, a collection of payroll-related control, and programmed modules for payroll in a specific country. The payroll driver performs the basic processes in the payroll run by processing the statements in the payroll schema and interprets the control tables.

The Time Manager's Workplace must be called with a profile. This profile contains the following essential information, which the system requires to set up the screen areas:

  •  Initial period
  •  Objects, which are used to fill the screen areas with data
  •  Selection options, which are used by time administrators to select employees
  •  IDs of one or more subsets of their definition areas

Following are the characteristics of Business Event:

  •  Book
  •  Cancel
  •  Replace
  •  Rebook

When a payroll is run repeatedly for the already performed payroll, it is called retroactive accounting in a payroll.

The employee subgroup grouping for personnel calculation rule is defined as a division of employee subgroups, and for these subgroups the same personnel calculation rules are defined for payroll accounting and evaluation in payroll.

Positions represent specific area in an enterprise that is held by employees or users; for example, HR Manager and Marketing Director. It is represented by the object type S. Position inherits its tasks and characteristics from a job.

The time evaluation is integrated with payroll using the Payroll component, which allows you to access time wage types determined by time evaluation for the determination of the gross wage.
In this component, you specify how the evaluation results, which refer to the wage types generated from the absence and attendance times, are transferred to payroll for further processing. The data from the time evaluation can be transferred to either a SAP payroll or a third-party payroll system.

Infotype 0001 (Organizational Assignment Infotype) specifies the administrators.