Top 50 Sap Hr Interview Questions You Must Prepare 24.Jun.2024

Q1. What Is Applicant Structure?

The Applicant Structure is used to assign an applicant to an applicant group and an applicant range.

Q2. I Have To Create A Root Organisation Unit In Development System. Now I Want To Transport The Changes To Test And Production System. The Transport Settings In The Img Is 'x' That No Transport Request

If you only need to create one root object, it's simpler to do it manuallly in all three systems. Don't forget to check the range number in all the systems, though.

Q3. List The Main Areas In Which The Recruitment Implementation Guide (img) Falls.

The Recruitment IMG falls into eight main areas, which are given as following:

  1. Basic Settings
  2. Workforce Requirements and Advertising
  3. Applicant Administration
  4. Applicant Selection
  5. Dialog Controls
  6. Authorization Management
  7. Easy Web Transactions
  8. Employee Self Service

Q4. What Is The Role Of A Administrator In Pa ?

To restrict access to Personnel administration based on PA/PSA.

Q5. What Is Employee Subgroup Grouping For Daily Work Schedules?

The employee subgroup grouping for daily work schedules groups other employee subgroups and creates their work schedules on the same rule.

Q6. What Infotypes Are Used To Create A Position?

The Infotypes used to create a position are given as follows:
1. Object Infotype
2. Relationship to organizational unit
3. Relationship to describing job
4. Description Infotype
5. Department/Staff Infotype

Q7. What Is The Purpose Of Assigning A Daily Work Schedule Class?

The purpose of assigning a daily work schedule class is that it is used in a counting rule.

Q8. For Which Activities Sap Cannot Deliver Default Settings In Img?

In IMG, the Mandatory Activities are the activities for which SAP cannot deliver the default settings.

Q9. What Are The Two Methods To Record Actual Times Of An Employee?

The two methods to record actual times of an employee are Time Events and Attendances (actual hours)

Q10. What Is The Two Level Of Data Entry Concept In Recruitment?

The two level of data entry concept in recruitment are given as follows:

  •  Entry of basic data entry
  •  Entry of additional data

Q11. How Are User Groups And Infosets Related?

You need to create User Groups and Infosets before you create any queries.

Q12. What Are Infogroups?

Infogroups are defined as a table of Infotypes. They are used in personnel actions to define a set of sequential Infotypes that you use while performing an action.

Q13. What Is An Organizational Key Used For?

The fields of an organizational assignment, such as edit and sort names to create a 14 character field that is known as organizational key. In HCM module, the organizational key is used as a part of authorization check and using it you can revise the authorization checks.

Q14. What Is The Purpose Of Using Payroll Control Record?

The purpose of using the payroll control record is given as follows:

  •  Defines the past payroll for retroactive accounting
  •  Locks the master data and the time data to prevent changes being made during the execution of the payroll

Q15. Give Some Examples Of Wage Types In The Recurring Payments/deductions Infotype (it 0014).

Some examples of the wage types created in IT 0014 are given as follows:

  • Statutory deductions, such as Employee Provident Fund and Employee State Insurance
  • Taxes, such as income tax and professional tax

Q16. How Do You Maintain Integration Between Personnel Development And Recruitment?

Integration between Personnel Development and Recruitment can be maintained by activating the qualifications integration switch in Customizing for Personnel Development.

Q17. What Is Management Of Job Postings?

Management of job posting is defined as an implementation of a strategy to attract the candidates to the organization in general or for a particular job search in talent pools and publications.

Q18. What Is The Transaction Code For Creating Personnel Actions?

PA40 is the transaction code for creating personnel actions.

Q19. What Is The Characteristic Of Data Structures?

A data structure can be a field definition, table structure, and file structure. These data structures are client independent.

Q20. What Is Use Of The Schkz Feature?

The SCHKZ feature of SAP is used to assign a planned working time to an employee for the first time. It is also used to generate the default work schedule, which is based on the allocation of the assignments to the employees of an organization.

Q21. What Is Positive Time Evaluation?

Recording of actual times are referred to as positive time evaluation. It is used to record actual working times, absences, clock-in time, and clock-out time.

Q22. Which Table Contains The Infotype Characteristics?

The V_t528a table contains the Infotype characteristics.

Q23. What Are Dynamic Actions?

Dynamic actions are used to control the initiation of an Infotype. If the modification of an Infotype affects others, then the system automatically calls another Infotype for the processing.

Q24. What Is Plogi Adays Authorization Switch?

The PLOGI ADAYS authorization switch is used to extend the validity period of the structural profile. The default value of the PLOGI ADAYS switch is blank.

Q25. What Is The Use Of Employee Subgroup Grouping For Personnel Calculation Rule (pcr)?

Employee subgroup grouping is used to perform the following tasks for PCR:

  • Treats the employees differently in payroll
  • Differentiates the hourly paid employees from salaried employees whose salaries are based on their HCM Master Data

Q26. What Is A Quota Multiplier In A Counting Rule?

In a counting rule, the quota multiplier is a percentage value that is used to calculate the payroll hours from the attendance or absences hours. An enterprise can define their own quota multiplier for the hours and days.

Q27. What Is The Significance Of Roles In E-recruiting?

E-Recruiting has a predefined set of roles. Each of these roles has its own authorization profile and maintenance.

Q28. What Is The Use Of Application Link Enabling (ale)?

ALE performs the following functions:

  •  Distributes data, master data, and transaction data across different systems
  •  Refers to an enterprise structure, which is the combination of centralized and decentralized tasks
  •  Provides support for the implementation and operation of distributed SAP applications
  •  Exchanges data using Intermediate Documents (IDocs)

Q29. What Is Company Code?

A company code is a unique four-character alphanumeric code that represents a legally independent enterprise.

Q30. What Is Hcm Master Data In Sap?

HCM master data is the data related to employees that remains constant. Following are some of the examples of the HCM master data:

  •  Contact number
  •  Name
  •  Address
  •  Bank details
  •  Social insurance number
  •  Health insurance fund

Q31. What Are The Different Posting Processes Available?

Following are the posting processes:

  •  Creating documents
  •  Releasing documents
  •  Checking completeness

Q32. List The Most Important Structures In Hr.

Following are the important structures in HR:

  •  Enterprise
  •  Personnel
  •  Organization
  •  Pay scale
  •  Wage type

Q33. What Is Time Constraint Class In Personnel Time Management?

The time constraint classes are numbers (usually ranges from 0-9) that are used to prevent collision or overlapping between Time Management Infotypes.

Q34. What Is Permissibility Check For Wage Type?

Permissibility Check for wage type is a tool for configuring wage types. It is performed for each of the following:

  • Infotype
  • Personnel subarea
  • Employee subgroup

Q35. What Is An Object?

Object represents each and every Information class in an organizational plan.

Q36. What Is Performance Optimization?

The number of read accesses to permit a specific object is used to determine the performance of the structural authorization. The access time depends on the number of different object types with different evaluation paths that are contained within a profile.

Q37. Which Transaction Code Is Used To Maintain The Hr Master Data

The PA30 transaction code is used to maintain the HR Master Data.

Q38. What Are Payroll Periods?

Payroll periods are generated for every combination of period parameter and date modifier that are assigned to a payroll area. These are always defined within a specified time interval.

Q39. What Is Applicant Range?

Classifying the applicants according to their hierarchical or functional criteria are defined as applicant range. The hierarchical classification can be classified as executive employees and salaried employees; whereas, functional classification includes corporate management, administration, and production.

Q40. What Is Cross Application Time Sheet (cats)?

The CATS is a type of time sheet, which is used to enter the time into a SAP system and can be processed for a payroll.

Q41. What Are The Basic Characteristics Of The Organization Management Module?

The Organization Management module has the following characteristics:

  •  Uses flow
  •  Uses relationships between objects
  •  Creates additional characteristics for objects

Q42. What Is The Difference Between Hierarchical Organization And Matrix Organization?

A matrix organization contains at least one position that should report to more than one superior; whereas, in a hierarchical organization, all the positions report to the top positions.

Q43. What Is A Payroll Driver?

A program contains the general process control, a collection of payroll-related control, and programmed modules for payroll in a specific country. The payroll driver performs the basic processes in the payroll run by processing the statements in the payroll schema and interprets the control tables.

Q44. What Is The Use Of Profile In The Time Manager's Workplace?

The Time Manager's Workplace must be called with a profile. This profile contains the following essential information, which the system requires to set up the screen areas:

  •  Initial period
  •  Objects, which are used to fill the screen areas with data
  •  Selection options, which are used by time administrators to select employees
  •  IDs of one or more subsets of their definition areas

Q45. What Are The Characteristics Of A Business Event?

Following are the characteristics of Business Event:

  •  Book
  •  Cancel
  •  Replace
  •  Rebook

Q46. What Is Retroactive Accounting In Payroll?

When a payroll is run repeatedly for the already performed payroll, it is called retroactive accounting in a payroll.

Q47. What Is Employee Subgroup Grouping For Personnel Calculation Rule?

The employee subgroup grouping for personnel calculation rule is defined as a division of employee subgroups, and for these subgroups the same personnel calculation rules are defined for payroll accounting and evaluation in payroll.

Q48. What Are Positions?

Positions represent specific area in an enterprise that is held by employees or users; for example, HR Manager and Marketing Director. It is represented by the object type S. Position inherits its tasks and characteristics from a job.

Q49. How Is Time Evaluation Integrated With Payroll?

The time evaluation is integrated with payroll using the Payroll component, which allows you to access time wage types determined by time evaluation for the determination of the gross wage.
In this component, you specify how the evaluation results, which refer to the wage types generated from the absence and attendance times, are transferred to payroll for further processing. The data from the time evaluation can be transferred to either a SAP payroll or a third-party payroll system.

Q50. Which Infotype Defines The Administrators?

Infotype 0001 (Organizational Assignment Infotype) specifies the administrators.