Top 16 Sap Fi Gl Interview Questions You Must Prepare 21.Apr.2024

An FSV  is a reporting tool and can be used to depict the manner in which the final accounts like Profit and Loss account  and Balance sheet needs to be extracted from SAP. It is freely definable and multiple TV’s can be defined for generating the output for various external agencies like Banks and other statutory authorities.

The ‘account group’ determines which ‘Screen Layout’ should be used while creating a GL account master record. For each of the account groups, you can define different screen layouts, which essentially determine the ‘Field Status’ of a field.

The field status refers to whether the field is:

  1. Suppressed (field is invisible, hidden from display)
  2. Required (display on, entry mandatory)
  3. Optional (display on, entry not mandatory)

All the above three are shown as ‘radio buttons’ against each of the fields in the screen layout, and you should select any one to set the status to that field; by default all the fields are ‘suppressed.’

There are two levels of controls of field status:

  1. Field status at the account group level
  2. Field status at the activity (create/change/display) level (i.e., at the transaction level).

You may also have the field status defined for posting keys (40-debit and 50-credit for the GL account postings). Also remember to define the field status for ‘reconciliation accounts’ as you will not be able to define any such status in the sub ledger accounts (for example, customer or vendor).

SAP has built-in rules, called link rules, to link these two levels and to decide the final status of a field in the ‘screen layout.’ The link rules also help to overcome the field-status setting differences arising out of different settings at the Client level (field status for posting keys) and the Company Code level (field status settings at the account group level).

Yes it is possible to default for certain fields where a parameter id is present. Go to the input field to which you want to make defaults. Press F1, and then click Technical info button, This opens a window that displays the corresponding parameter ID(if one has been allocated to the field) in the field data section. Enter this parameter ID using following path on SAP

Easy access screen system > User profile>Own data.

Click on parameter tab. Enter the parameter ID code and enter the value you require to default. Save the user Settings.

Account must be managed on the open item management. This tick is there in the General Ledger Master Record called open Item Management. It helps you to manage your accounts in terms of cleared and uncleared items. A typical example would be GR/IR Account in SAP (Goods Received/Invoice Received Account).

No. Business area is at client level. Which means other Company Codes can also post to the same Business area.

Stock and Consumption accounts are instances of GL accounts that should be automatically posted to. In the GL account master record, a check box exists wherein automatic posting option is selected called “Post Automatic only”.

GR/IR is an interim account. In legacy system if the goods are received and the invoices is not received the provision is made, in SAP at the Goods receipt it passes the accounting entry debiting the Inventory and Crediting the GR/IR Account. Subsequently when an invoice is recd this GR/IR account is debited and the Vendor account is credited. That way till the time that the invoice is not received the GR/IR is shown as uncleared items.

Field status groups control the fields which come up when the user does the transactions. The options available is one can have the fields only for display or one can suppress it or make it mandatory. So there are three options basically. The field status group is stored in the FI GL Master.

An account group controls the data that needs to be entered at the time of creation of a master record. Account groups exists for the definition of a GL account, Vendor and Customer master. It basically controls the fields which pop up during master data creation.

The problem of splitting of account balance is more pertinent incase of Tax accounts.

The valuation group code should be activated. The valuation grouping code is maintained per plant and is configured in the MM module. Account codes should be maintained per valuation grouping code after doing the configuration.

The default exchange rate type picked up for all SAP transactions is M (Average type)

A tax procedure is defined for each country and tax codes are defined within this. There is flexibility to either expense out the Tax amounts or capitalize the same to stocks.

Yes it is possible. In the document type definition of GL, you need to attach a different exchange rate type.

No of line items in one document you can accommodate is 999 Lines.

This question in usually very disputable. But both business areas and Profit centers are created for internal reporting. Each has its own pros and cons but many companies now a days go for Profit Center as there is a feeling that business area enhancements would not be supported by SAP in future versions.

There are typical month end procedures which need to be executed for both of them and many times reconciliation might become a big issue. A typical challenge in both of them is in cases where you do not know the Business area or Profit Center of the transaction at the time of posting.