Choose Ruler from the View menu (if the Ruler is on, then you'll see a check next to Ruler).
The Word XP/2003 task panes appear on the right side of the screen, along with the document you are working on. The options on the task pane may change, depending on commands you have chosen. For example, some Word 2000 commands that displayed in dialog boxes now display in a task pane. If you don't want to use the task pane, you can hide it by clicking the X in the upper-right corner of the task pane. To turn it back on, select Task Pane from the View menu
You can insert page numbers, the document's filename and path, and other codes into headers and footers (there are a number of options on the Header and Footer toolbar). The Switch Between Header and Footer button on the toolbar toggles the editing window between the header and the footer. The commands to control headers and footers are on the Page Setup dialog box (Page Setup on the File menu):
To format an existing header or footer:
Change the page layout so that the first page has a different header (or no header):
For a different header or footer on each page or section:
Remember: the number of tab characters in the paragraph must match the number of tab stops set in that paragraph. You can also set tabs by clicking in the Ruler. The default is usually set to a left-aligned tab; you can select other tab alignments by clicking on the button at the far left end of the Ruler.
Another way is to use the Ruler. If the Ruler is not visible, select View from the menu, then select Ruler. On the left edge of the ruler, you will see three symbols that look like an hourglass sitting on a box. Moving these symbols anywhere on the ruler affects the current paragraph or selection as follows:
The Numbered List command will work with the Increase and Decrease Indent buttons to make a hierarchically structured list, but you have to type carefully (watch the tabs; no extra returns). Word calls this an Outline Numbered list. You can either type everything up against the left margin and format when you are done, or set the numbered list style first, then type. To create an Outline Numbered list:
To format the list.
New documents open in a separate window (in previous versions of Word, a new document took over the Word window). You can switch from one document to another by choosing a document from the list on the Window menu or by clicking the document's button on the Windows Taskbar. To view all open Word documents at the same time, choose Arrange All from the Window menu. You can also switch documents (or applications) by pressing Alt+Tab. To see more rows of buttons on the Windows Taskbar: Position the pointer on the inside edge of the Taskbar (the pointer becomes a two-headed arrow when it is in the correct position), then click and drag its border toward the center of the screen.
There are some other options on the Shortcut tab. You can specify the folder Word points to when it starts (this setting can also be changed another way . You can program a shortcut key sequence (click in the Shortcut key box and press the key combination you want to use). In addition, you can set the window size Word uses by default (maximized, minimized, or normal) and you can choose a different Word icon (click the Change Icon button).
Comparing documents is an option within the Track Changes command. When this command is activated, Word will compare a document you select with the document displayed in the document window, then combine the documents with the differences highlighted in the same way the Track Changes feature highlights edits.To compare a document with the current document:
You can also insert page numbers by using the Headers and Footers command.
Yes! To add a button to a toolbar:
To remove a button:
Note: Header and Footer are from the edge of the paper and will supersede Top and Bottom if the settings are greater.
Yes. To remove menu items:
To add a command to a menu:
To restore a menu to its original setup, follow the steps above, but right-click on the menu you want to restore and select Reset.
These are all styles . You can change the attributes of any style for the current document or for all documents based on the current template. If the current template is the Normal template and you select the Add to template option below, all of your ordinary new documents will reflect the style changes that you make.
A style is a set of formatting characteristics that you can apply to text in your document quickly. The Style list is that pulldown list on the Formatting toolbar, where it usually says Normal in a white box. You apply styles by selecting text, then choosing a style from the list. There will be a few there by default. You can create your own styles:
You can set additional formatting characteristics for paragraph styles, such as the style for the next paragraph:
The character format of the number symbol in a numbered list item is contained in the paragraph character at the end of that item. If you just need to fix one or two numbered list symbols whose formatting somehow got changed:
To create a custom numbered list style, or to modify an existing list:
The Standard and Formatting toolbars can share one row in later versions of Word, or they can be displayed on two rows, as in the older versions. Also, the menus can show a basic set of commands, with the recently used commands shown first, or you can show all commands.
To delete a note, you work with the note reference mark, not the text in the note pane. Select the reference mark of the note you want to delete, then press the Delete key.
One easy way to do this is to put a border on the paragraph (either a top border or a bottom border will work, just be aware of which paragraph you put the border in):
You can also draw a graphic line with the Line tool:
Hold the Shift key while you drag to draw a perfectly straight, horizontal line.
It's best to add graphic elements after you have completed the editing of your text, then you don't have to worry about them moving to undesired locations as you edit.
Yes. Word calls this "versioning". One file will contain all the versions and will increase the file size. You can also extract any version and save it as a separate file. To use the version options:
If you check the Automatically save a version on close, Word will do just that. You can still use the Save Now option to save other versions of the document. To view your version history:
If you make changes here without clicking the Default button, the changes are temporary and will revert back to the defaults after the current print job is completed. Printer settings are generally hierarchical. Your printer will respond first to settings made in Word, then the printer driver, then settings made on the printer itself. Problems with Word pulling paper from the wrong tray are often traced to the settings described above. If you still have problems, then check the settings in the printer control panel (click on the Start button, choose Settings, then open the Printers control panel). More advanced printers may also require programming changes on the printer controls located on the printer. Check your printer manual or online Help for more information.
Choose What's This? from the Help menu. The mouse pointer will turn into a pointer with a "?" symbol. Click on any button (or any other element or object on the screen) and Word will give you some information. Also, Shift+F1 will turn on the What's This? feature.
There are several places to look to turn off Word's various automatic features:
Note: If you have already inserted an extra blank line between paragraphs or blocks of text, you will have to delete the extra paragraph marks, unless you want that extra blank line. You can use the Show/Hide button ¶ on the Standard toolbar to display the paragraph marks.
Word will allow an author (or a group of co-authors) to retain deleted text to be accepted or rejected once the document is finalized. With the feature activated, Word "red lines" text deleted from the original document so that is visible, but distinct from the surrounding text. A related feature, called Compare Documents, will highlight the differences between two versions of a document.
To activate Track Changes:
To accept or reject changes:
This feature can be a bit tricky to use, especially if multiple authors are collaborating on a document. For multiple authors, you can also enable document protection with the tracked changes feature. This will allow reviewers to edit the document, but they will not be able to turn off Track Changes and they will not be able to accept or reject changes. To protect a document for tracked changes:
Don't forget the password. There is no way to unlock the document if you don't have the password!
AutoText is a way to store and quickly insert text, graphics, fields, tables, bookmarks, and other items that you use frequently. Word comes with a library of AutoText entries (see the items listed under AutoText on the Insert menu or turn on the AutoText toolbar, then click on All Entries). You can create your own AutoText entries with either of the following methods.
Word will show a tip on the screen after you type the first 4 or 5 letters that match the AutoText entry. Press Enter to accept the entry or keep typing to ignore it. If AutoComplete is turned off, you can insert AutoText entries with the AutoText toolbar (see Method 2).
Most of these settings are on the Tools menu. The Options command will display a screen that contains several tabs where you can make all sorts of changes that affect Word's behavior.
The Customize command allows you to change Word's menus and toolbars. The View menu has some options for changing the appearance of the Word screen.
Also, you can use the contents of the Clipboard as the replacement. This is useful if you want to replace a short word or phrase with a longer phrase or paragraph. To use this feature, you must first create the replacement text somewhere, then copy it to the Clipboard. When you use the Special button as mentioned above, you'll see Clipboard Contents as one of the choices (or use ^c).
Hover the mouse over any button and its name will appear in a box near the mouse pointer.
Yes! This feature is called "Collect and Paste." Just copy up to 12 blocks of text (24 blocks in Word XP/2003), then, when you're ready to paste use the Clipboard toolbar in Word 2000 or the task pane on the right side of the screen in Word XP/20@You can paste everything at once, or individual items in different locations. Hover the mouse over the icons on the Clipboard toolbar or on the task pane on the right side of the screen to get a preview of the content.
You can also customize the behavior of the Office Assistant by checking or clearing the checkboxes on the Options tab. If you want to learn how to customize the Office Assistant, but it's not currently visible, choose Show the Office Assistant from the Help menu.
To delete a page break:
Note: You cannot delete the page breaks that Word calculates based on paper size, margins, and the general format of the document.
To make a "clean start" with a block of text:
Optional: Click the Options button to change the placement, number format, starting number, and section footnote settings.
Page numbers behave slightly differently, depending on whether you inserted them by using the Page Numbers command on the Insert menu or if you used the Insert Page Number button on the Headers and Footers toolbar.
If you didn't turn off AutoCorrect before you started typing and now you have a document full of hyperlinks that you don't want, you can turn them off, either one at a time, or all at once. To turn a link off, right-click on the link, select Hyperlink from the pop-up menu, and then select Remove Hyperlink. To remove all links from the document, choose Select All from the Edit menu or press Ctrl+A, and then press Ctrl+6 to remove all hyperlinks.
Yes! To make your own toolbar:
You can also choose to make this toolbar available to the Normal template (all documents) or the current document only. A small toolbar palette will appear on the screen. Click on the Commands tab, select a Category, then drag the commands you want onto your new toolbar.
To move or copy a note, you work with the note reference mark, not the text in the note pane:
You can also "drag and drop" note reference marks.