This is the period against which employee is to be paid. Usually, calendar month is considered as payroll cycle. However, for convenience of collection of payroll inputs, computation, and payout, organizations sometimes define payroll cycle differently. 1 Jan 2013-31 Jan 2013, 26 Dec 2012- 25 Jan 2013, 15 Dec 2012-14 Jan 2013 are examples. In all these cycles, payroll processed is termed as Jan 2013 Payroll.
As an Admin you have the privilege to manually override the attendance of an employee.
Access card number can be updated by performing the following steps:
To extract the Leave Balance report of an employee, perform the following steps:
You can create payroll for the present or future months only. To create a new payroll month, perform the following steps:
To perform Leave Year End Process, refer to Year End Process.
Yes, you can configure two-level approval for leaves.
The following steps guide to do so:
You can see the attendance information of the employees, on the Attendance Information page. To navigate to this page, click Leave > Information > Attendance Info appears.
To grant leave to an individual employee, perform the following steps:
Yes. greytHR allows employees to apply leave for future dates based on the configurations. Admin can define the number of days in the future, up to which an employee can apply for leaves. Based on the days that the admin has defined, greytHR allows employees to apply leaves for future date.
In case the leaves get extended from one year to another, the leave policy for both the years have to be defined separately. For example, if employee is applying for leave from 25th Dec 2016 to 5th Jan 2017, then the leave policy for 2016 and 2017 should be defined separately. The leave that the employee applies for, is considered in two phases, that is,
greytHR provides you multiple reports to get details of monthly attendance. Navigate to Reports > Reports Gallery and search for Attendance Summary Report and Attendance Consolidated Report. These reports provide details of monthly attendance of employees.
Apart from reports, you can also view the monthly attendance data per employee along with their Sick Leave and other holiday information, under Attendance Muster. To navigate to the Attendance Muster page, click Leave > Information > Attendance Muster.
To view the Payslips, you have to navigate to Payroll > Payout > Payslips. The Payslips are displayed under the Payslip tab. You can further filter out employees using the available options and drop downs. In addition to this, you can add remarks to the Payslip of an individual or all employees.
As an Admin, you can also can regularize the attendance, in absence of the manager.
The following steps guide you to do so:
Yes, as an Admin you can modify the day type and the assigned shift of an employee.
To do so, perform the following steps:
Apart from the Attendance Info page, you can also modify the shift of an employee from the Attendance Muster page.
You can update the salary for an employee, by one of the following two ways:
To update the annual CTC, perform the following steps:
Yes, you can update the opening balance of each leave type. To do so, perform the following steps:
In order to change the entitlement for a particular leave type, perform the following steps:
As an Admin, you sometimes need to allow an exception in attendance for an employee. This could have scenarios when an employee attends only one of the sessions in a shift (Partial Present) or their is maintenance activity (Plant Shutdown). greytHR facilitates you to do this. Perform the following steps to configure exception in the attendance.
As an admin, you can assign shifts in the following two way:
For a set of employees, from the Attendance Scheme page—to know about the functionality, refer Create an Attendance Scheme.
For individual employees, from the Shift Roster page—to navigate to this page, click Leave > Shift Roster and then double-click on the employee for whom you want to assign (or modify the assigned shift) referring on the legends appearing at the bottom of the page. The shift gets assigned to the employee.
The Leave Granted feature of greytHR, helps you quickly grant leave to one or more employees.
Perform the following steps to grant leaves:
As per your need, select any one of the following two check boxes:
To add or update salary of an employee, perform the following steps:
Both Admin and Manager can reject a leave application of an employee.
Admin rejecting a leave application.
To reject a leave application as an Admin, perform the following steps:
Admin, Manager and employee can view the Leave tractions in chart view under the following locations:
To update LOP, perform the following steps:
In a scenario when you want to go ahead and process the salary for an employee, but hold the salary payout, the Hold Salary Payout feature comes handy. In such situations, the salary for the chosen employee is processed but the payment is held and details of the employee does not appear on the bank trfer statement involving the salary payment. However statutory deductions such as PF and PT, remain unaffected.
Holding the salary payment for an employee, comes as an advance option.
You need to perform the following steps, to hold the salary payment for an employee:
Yes. Just like any other leave type, even a Compensatory Off can be lapsed.
To apply for compensatory off, refer to How can an employee apply for leave from the ESS portal?. In the Leave Type field, type or select Compensatory Off from the drop-down list.
To upload Income Tax for employees in bulk, perform the following steps:
The following events can be configured for the Attendance module:
Yes, you can remove the CC option permanently. To do so, perform the following steps:
No. Once the CC option is enabled, it gets implemented across the organization.
In order to create a location wise holiday list, few configurations have to be performed.
The following steps, guide you to perform the configuration:
Yes you can set individual Reviewer for a specific leave type. Refer to Can two-level approval be configured in system? to know more about the steps.
Current day's attendance status of an employee is available under the Who Is In section. The listed data is for a day and a selected shift. To navigate, click Leave > Main > Who Is In?
To assign new shifts into the system, perform the following steps:
You can push notifications to various users of greytHR before, on, or after an event. You can select a combination of trigger periods and channels and then apply filters to notify the required employees. Refer Event Notification, to know more about the configuration.